Office Assistant

Our Company

There’s no organization quite like the Theodore Roosevelt Medora Foundation (TRMF). We’re a premiere tourism operation—and we’re a 501c(3) non-profit. We welcome hundreds of thousands of guests to an exciting, diverse lineup of entertainment, historical, and educational attractions—and we work tirelessly to connect people to Medora for positive life changing experiences.

TRMF was established in 1986—but our story begins before that. In 1962, nationally renowned businessman Harold Schafer took an interest in a historic old town named Medora. He loved its history, its striking location, and its potential to inspire others. So, he began revitalizing the old town: he restored a historic hotel, brought the Medora Musical to town, and so much more.

It was 1986 when the Schafer family, with Harold ready to retire from business, donated all they’d created in Medora to establish the non-profit Theodore Roosevelt Medora Foundation.

In the years since, we’ve grown from a staff of a handful of folks to more than 90 full-time employees, with hundreds more seasonal workers and over 700 volunteers. We’ve awarded hundreds of thousands of dollars’ worth of scholarships to our staff. The Medora Musical has earned the attention of The New York Times. And we’ve earned a reputation as the #1 tourism and hospitality provider in North Dakota.

We are a team of people who draw inspiration from Medora. We deeply respect this place, and the people we meet here. We deliver excellence in hospitality. We work with creativity and integrity. We’re a family that values family.

We are the Theodore Roosevelt Medora Foundation.

Job Overview

The Office Assistant will provide general administrative and clerical support for the Life Skills Center, the business office and central campus for employees of the Theodore Roosevelt Medora Foundation.

Responsibilities and Duties

• Greets visitors and callers, ascertains nature of business, directs accordingly
• Administrative duties including answering phones and preparing documents
• Retrieves and distributes mail daily
• Ensures office is organized and runs smoothly, assists with light cleaning in the Life Skills Center
• Takes ownership of all aspects of organizing and maintaining the Life Skills Center, including submitting appropriate work order tickets for the various needs 
• Completes, prepares, and distributes various forms and reports
• Orders and distributes business cards, forms, and other office supplies
• Maintains or coordinates maintenance of office equipment
• Maintain inventory of office supplies; orders new supplies as needed
• Maintains office files; implements an efficient system for other staff to access files and records
• Coordinates and maintains the vehicle fleet to ensure enforcement of the company vehicle policy
• Coordinates the tracking and distribution of lost and found items
• Participates in staff meetings and company functions as required; assist in planning company function as needed
• Complies with all TRMF policies and safety guidelines
• Carries out other duties as assigned

Qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent phone manner – professional yet friendly and warm; able to ascertain nature of call and direct/handle accordingly
• Excellent organizational skills and attention to detail; able to work independently and as a team member
• Excellent time management skills, with a proven ability to meet deadlines
• Ability to prioritize tasks and maintain confidentiality
• Ability to function well in a high-paced work environment 
• Basic understanding of how to operate standard business equipment
• Proficient with Microsoft Office Suite or related software
• A flexible schedule to meet the demands of TRMF operations; to include days, evenings, weekends and holidays

Education and Experience:

• Bachelor’s degree in Business Administration or related field preferred
• Three to five years of experience in various office functions preferred

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

AAP/EEO Statement?

It is the policy of TRMF to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, TRMF will provide reasonable accommodations for qualified individuals with disabilities. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.? 

Benefits (full-time employees)

Medical

Dental

Vision

401(k)

401(k) match

Vacation 

Sick

Parental Leave

On-site cafeteria with free meals during seasonal operations

Employee discount at TRMF retail and food service establishments and Bully Pulpit Golf Course

Daycare discount at Teddy’s Cubhouse